Town of Mount Desert
Board of Selectmen
Meeting Minutes
March 2, 2015
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart and Tom Richardson; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Assessor Kyle Avila, Public Works Director Tony Smith, Harbormaster John Lemoine, and Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I. Call to order
Chairman Macauley called the meeting to order at 5:54 p.m.
II. Executive Session
A. Pursuant to 1 MRSA § 405(6) (A) to address employee request for unpaid leave due to extenuating circumstances
MOTION: At 5:55 p.m., Selectman Dudman moved, seconded by Selectman Hart, to enter into Executive Session pursuant to 1 MRSA § 405(6) (A) to address employee request for unpaid leave due to extenuating circumstances. The vote was in favor, 4-0.
MOTION: At 5:58 p.m., Chairman Macauley moved, seconded by Selectman Hart, to end the Executive Session. The vote was in favor, 4-0.
B. Pursuant to 1 MRSA § 405(6) (D) to discuss ongoing Labor negotiations
MOTION: At 5:59 p.m., Chairman Macauley moved, seconded by Hart, to enter into Executive Session pursuant to 1 MRSA § 405(6) to discuss ongoing Labor negotiations. The vote was in favor, 4-0.
MOTION: At 6:15 p.m., Selectman Dudman moved, seconded by Chairman Macauley, to end the Executive Session. The vote was in favor, 4-0.
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to authorize Town Manager Lunt to grant 344 hours (equal to 43 days) unpaid leave to an employee as discussed in Exec session. 4-0
III. Minutes
A. Approval of minutes from February 17, 2015 meeting
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to approve the minutes from February 17, 2015 meeting. The vote was in favor, 4-0.
B. Approval of minutes from February 23, 2015 meeting
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to approve the minutes from February 23, 2015 meeting. The vote was in favor, 4-0.
IV. Appointments/Recognitions/Resignations
A. Confirm Appointment of James “Rick” Mooers as Part-Time Marina Office Manager at $16/hr
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to confirm the appointment of James “Rick” Mooers as Part-Time Marina Office Manager at $17/hr. The vote was in favor, 4-0.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Department Reports: Treasurer
B. Shellfish Conservation Committee Meeting Minutes February 5, 2015
C. Planning Board Meeting Minutes January 8, 2015
D. Planning Board Meeting Minutes January 14, 2015
E. Hancock County Commissioners Meeting Minutes February 3, 2015
F. Hancock County Tax Assessment
MOTION: Selectman Dudman moved, seconded by Selectman Richardson, to accept the Consent Agenda as presented. The vote was in favor, 4-0.
VI. Selectmen’s Reports
Selectman Dudman referred to the third party requests from the Board’s last meeting, noting the lack of attendance from requestors, and asked that attendance be made mandatory. Board agreed and Admin staff will update the Questionnaire to reflect this.
VII. Old Business
A. Draft Warrant Article MeDOT Easement
Board agreed to include an article in the 2015-2016 Warrant addressing the Temporary Easement Agreement between the Town and MeDOT regarding construction of a new storm water pretreatment system in the town parking lot located across from the Seal Harbor fire station.
B. Draft Warrant Article Kindle LLC Easement
Board agreed to include an article in the 2015-2016 Warrant addressing the amendment to an easement to allow the construction of an elevated walkway.
C. Draft Warrant Article Loader
Board agreed to include an article in the 2015-2016 Warrant addressing the lease/purchase of a loader.
VIII. New Business
A. Workshop: Asset Investments, Presentation by Treasurer Mahar and Acadia Trust
Treasurer Mahar gave an informative power point presentation highlighting how Town funds are received and disbursed.
Brenda Gatcomb, Portfolio Manager, from Acadia Trust, reviewed the town’s portfolio and noted the investments are conservative. Money is accessible, but invested securely for long term growth. She complimented the Board on the Town’s Investment Policy and called it a good guideline for the investor (Acadia Trust). She addressed questions submitted from Selectman Shubert, noting there is active management which provides stable investments. Acadia Trust is definitely following the Investment Policy, which is well written and serving the Town well. Board thanked both Treasurer Mahar and Ms. Gatcomb for their presentations.
B. Seal Harbor Library Request to use Seal Harbor Village Green August 1, 2015 for Fair, Book Sale, and Silent Auction
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Seal Harbor Library request to use the Seal Harbor Village Green August 1, 2015 for a Fair, Book Sale, and Silent Auction. The vote was in favor, 4-0.
C. Judith L Swett dba Lighthouse Inn & Restaurant Liquor License Renewal
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve Judith L Swett dba Lighthouse Inn & Restaurant Liquor License renewal application. The vote was in favor, 4-0.
D. Village Green Special Event Application – TMD Event Committee Antique Car Show August 15, 2015
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Village Green Special Event Application from the TMD Event Committee for an Antique Car Show August 15, 2015. The vote was in favor, 4-0.
E. Village Green Special Event Application – TMD Event Committee Movie Nights July & August 2015
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Village Green Special Event Application from the TMD Event Committee for Movie Nights in July & August 2015, as specified on the application. The vote was in favor, 4-0.
F. Vision Server Replacement
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to authorize the purchase of a new Dell Server in the amount of $3,804.55 from Assessing Capital Reserve Account 4020600-24208. The vote was in favor, 4-0.
G. Authorization to Release $8,000 from Fire Department Building Reserve for Somesville Fire Station Generator
MOTION: Chairman Macauley moved, seconded by Selectman Hart, to authorize the release of an amount not to exceed $8,000 from Fire Department Building Reserve Account 4040300-24470 000 to move and install an existing surplus generator from Public Works for the Somesville Fire Station. The vote was in favor, 4-0.
H. Authorization to Release $6,511.95 from Fire Department Building Reserve for Somesville Fire Station Heating System
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to authorize the release of $6,511.95 from Fire Department Building Reserve Account 4040300-24470 for the purchase of a new heating system at the Somesville Fire Station. The vote was in favor, 4-0.
I. Draft Warrant for Annual Town Meeting May 4 & 5, 2015
Board will start its review and voting at its March 9th meeting and hold a public hearing on appropriation and ordinance articles at its March 16th meeting, followed by more voting on warrant articles.
J. Such other business as may be legally conducted
None presented.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP1554 in the amount of $440,852.30
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1552, AP1553, PR1534, & PR1535 in the amounts of $3,563.50, $2,856.50, $50,705.60, $57,595.19, respectively
C. Acknowledge Treasurer’s School Board Payroll Warrant 18 in the amount of $132,993.72
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to approve, sign, and acknowledge Treasurer’s Warrants A – C totaling $688,566.81. The vote was in favor, 4-0.
X. Adjournment
MOTION: At 7:25 p.m., Selectman Richardson moved, seconded by Selectman Hart, to adjourn the meeting. The vote was in favor, 4-0.
Respectfully submitted,
Matthew J. Hart,
Secretary
| 
